Digital Media Group

Creating a signature

1. From the Outlook program window, select the Tools menu and select the Options.
2. Under the Mail Format tab, the signatures can be created. This is also where you can select a signature to be automatically placed at the end of each NEW or REPLIED email that is sent.

1. Click on the Signatures button. Another program window appears in which you can preview, manage, create new, or delete old signatures.
2. Click the NEW button. The Create New Signature window appears. Give your new signature a title, and choose a way in which to create your signature. You can select:
   • Start with a blank signature: This option will open a basic text editor that will allow you to format your signature any way that you want including changing font sizes and color, or you can click the Advanced Edit... option which will open your signature in MS Word for more advanced editing features.
   • Use this existing signature as a template: This option will allow you to use one of your already existing signatures only make basic changes, and save it as another version of the original
   • Use this file as a template: If you already have a signature that you have saved as a text or Word document, then you can use the actual file as the basis for your signature.
3. When completed, click the Finish button. Click OK in the Create signature window.

Changing from one signature to another while editing an email

If you are editing an email and want to change the already inserted signature, you can change to another in your signature your profile by right-clicking over the signature and select the signature that you wish to use from the list that appears.